Transform Property Listing Management

Managing listings across multiple sites, performing manual screening, and coordinating payments wastes hours for property managers. Disconnected spreadsheets and email threads increase vacancy duration and introduce compliance risk.

Kasaloop centralizes every step of the listing-to-lease journey. Publish professional listings in minutes, capture applications through a guided portal, run compliant soft checks, and receive payments securely—without switching tools.

Built for Canadian Portfolios

Unlike generic marketplaces, Kasaloop is purpose-built for Canadian regulations and multi-residential teams. Seamless integrations, PIPEDA-ready data handling, and board-friendly reporting keep every stakeholder aligned while delivering a polished resident experience.

From single buildings to large portfolios, leverage one platform to operate faster, communicate clearly, and keep units occupied.

Complete Rental Marketplace Solution

Public Listings

Showcase available units with photos, pricing, and details on fast, mobile-friendly pages.

  • SEO-ready listings grid
  • Mobile-optimized layouts
  • Shareable campaign links
  • Instant updates across platforms

Owner Review Dashboard

Review applicants, manage documents, and coordinate follow-ups in one centralized interface.

  • Complete applicant profiles
  • Status tracking & notes
  • Role-based access control
  • Team collaboration tools

Tenant Screening

Optional soft checks with clear consent, designed for Canadian privacy regulations.

  • Explicit consent capture
  • PIPEDA-compliant screening
  • Soft credit checks (no score impact)
  • Configurable per listing

Payments with Stripe

Collect application fees and deposits through secure, PCI-compliant Stripe checkout.

  • Hosted checkout sessions
  • Automated receipts & webhooks
  • No card data stored locally
  • Instant payment confirmation

Marketplace Ads

Promote premium units and special offers with targeted internal ad placements.

  • Non-intrusive promotions
  • Placement control
  • Performance tracking
  • Cross-promotion tools

Analytics & Reporting

Track listing performance, application conversion, and marketplace engagement metrics.

  • Listing view analytics
  • Application conversion rates
  • Time-to-lease tracking
  • Portfolio performance insights

How the Rental Marketplace Works

Listing Creation & Management

Create listings directly from your property management dashboard by selecting available units and adding details. The system generates mobile-optimized pages with professional layouts that showcase photos, amenities, pricing, and location details.

Each listing receives a unique URL ready for social media, email campaigns, and digital advertising. Update listing status instantly when units become available or rented—no waiting for third-party platforms.

Application Processing

Applications submitted through your listings automatically populate the review dashboard with complete applicant profiles. View employment details, references, uploaded documents, and application history in one place.

Status tracking shows which applications are new, under review, approved, or declined. Internal notes and task assignments keep your team coordinated throughout the review process.

Screening & Compliance

Enable background and credit screening on a per-listing or portfolio-wide basis. When applicants submit applications, they're presented with clear consent language explaining what information will be checked.

Soft credit checks preserve applicant credit scores while providing essential financial verification. All screening is PIPEDA-compliant with automatic data retention policies.

Payment Collection

Configure application fees or holding deposits at the listing level. When applicants complete applications, they're directed to Stripe's secure checkout to process payment.

Funds deposit directly to your Stripe account. Automated webhooks update application status instantly. Digital receipts are emailed automatically to applicants and logged in your dashboard.

Use Cases for Rental Marketplace Software

Multi-Family Properties (100-500 Units)
Large apartment complexes benefit from centralized listing management across multiple buildings. Maintain consistency in branding and messaging while customizing details for different unit types. Handle high application volumes with streamlined screening and automated payment collection. Reduce time-to-lease by 40% through faster application processing.
Mixed-Use Developments
Manage residential, commercial, and retail listings within a single platform. Cross-promote opportunities to diverse applicant pools. Customize screening requirements and payment structures for different property types. Provide property owners with unified visibility across their entire development portfolio.
Property Management Companies
Multi-client property management firms gain white-label marketplace capabilities that enhance service offerings. Manage listings across diverse portfolios while maintaining client-specific branding and workflows. Demonstrate ROI to property owners through faster tenant placement and reduced vacancy periods. Scale operations without proportionally increasing administrative overhead.
Individual Landlords
Small-scale landlords access enterprise-grade tools without enterprise costs. Professional listings compete effectively with larger properties. Screening and payment capabilities provide security and peace of mind. Simple interfaces require minimal training while delivering comprehensive functionality.

Benefits & Return on Investment

Measurable Time Savings

Streamlined listing creation and a unified application flow reduce manual steps and handoffs. Automated payment collection further reduces administrative follow‑up and reconciliation.

Cost Reduction vs. Traditional Methods

Consolidate tools and reduce reliance on paid advertising through better organic presence. Integrated screening and Stripe payments simplify vendor management and can lower overall operational costs.

Increased Application Quality

Professional, consistent listings and a transparent screening process encourage qualified applicants and reduce incomplete submissions. Better inputs support better tenant selection decisions.

Faster Tenant Placement

Accelerate listing publication and application processing to shorten vacancy periods. Efficiency gains help teams manage more units without proportional staffing increases. Actual results vary by portfolio and adoption.

Frequently Asked Questions

How does the rental marketplace integrate with existing property management systems?
Kasaloop's marketplace integrates with your existing property management workflows through our unified platform. Listings pull directly from your property database, eliminating duplicate data entry. Application data flows into your resident management system automatically. API integrations are available for custom connections to third-party accounting or CRM systems. Most implementations complete within 2-3 business days with minimal disruption to ongoing operations.
What tenant screening options are available?
Our tenant screening software offers soft credit checks that don't impact applicant credit scores, employment verification, rental history checks, and identity verification. Screening components can be enabled or disabled based on your specific requirements. All screening is performed with explicit applicant consent and complies with Canadian privacy regulations including PIPEDA. Custom screening packages can be configured for different property types or risk profiles. Note: background and credit checks are available when the Screening feature is enabled for your tenant.
How are application fees handled and what are the costs?
Application fees are processed through Stripe's secure payment platform. You set the fee amount at the listing level—common fees range from $25-100 per application. Stripe charges standard processing fees (typically 2.9% + 30¢ per transaction). Funds are deposited directly to your Stripe account, typically within 2 business days. You maintain complete control over fee structures and can offer refunds through your Stripe dashboard.
Is the marketplace compliant with Canadian privacy laws?
Yes, Kasaloop's rental marketplace is designed specifically for Canadian property management operations. We comply with PIPEDA (Personal Information Protection and Electronic Documents Act) and provincial privacy legislation. All applicant data is encrypted in transit and at rest. Explicit consent is captured before collecting or processing personal information. Data retention policies align with legal requirements, and applicants can request access to or deletion of their personal information at any time.
Can I customize listing templates and branding?
Listing layouts follow professional, mobile-optimized templates that ensure consistency and performance. While the core structure is standardized for reliability, you can customize photos, descriptions, amenity lists, and property-specific details. Property management companies can apply custom branding elements to maintain their visual identity. Advanced customization options are available for enterprise clients with specific design requirements.
How do prospective tenants search and filter properties?
Applicants can browse your listings by location, price range, property type, number of bedrooms/bathrooms, and available amenities. The search interface is mobile-optimized and loads quickly even on slower connections. Listings include interactive maps, photo galleries, and detailed unit information. Prospective tenants can save favorite listings and receive notifications when similar properties become available. SEO-optimized listing pages also appear in organic search results, expanding your reach beyond your marketplace.
What payment methods are supported for application fees?
Through Stripe integration, applicants can pay using major credit cards (Visa, Mastercard, American Express), debit cards, and digital wallets including Apple Pay and Google Pay. International cards are supported for applicants relocating to Canada. All payment methods benefit from Stripe's fraud detection and security measures. Applicants receive immediate payment confirmation and digital receipts automatically.
How long does marketplace setup take?
Initial marketplace setup typically takes 3-5 business days from account creation to publishing your first listings. This includes importing your property data, configuring listing templates, setting up Stripe payment processing, and customizing screening requirements. Our onboarding team provides step-by-step guidance throughout the process. Training for property managers takes approximately 2 hours, with most users becoming proficient within their first week of use.
Can I manage multiple properties or portfolios in one account?
Yes, Kasaloop supports unlimited properties within a single account. Organize properties by portfolio, region, or property type. Role-based access controls allow different team members to manage specific properties while maintaining portfolio-wide visibility for senior managers. Multi-property reporting provides insights across your entire portfolio. Property owners can be granted access to view only their specific properties without seeing your full client list.
What happens to applicant data after the leasing process?
Applicant data for accepted tenants can be transferred to your resident management system for ongoing account management. Data for declined or withdrawn applications is retained according to your configured retention policy (typically 30-90 days) then automatically purged. You maintain control over retention periods to balance operational needs with privacy best practices. Applicants can request deletion of their data at any time, and our system facilitates compliance with such requests within the legally required timeframe.

Ready to launch your Kasaloop marketplace?

Book a live walkthrough—our team will enable the module, configure owner access, and share onboarding checklists within one business day.

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